New Downloadable HTML Ballots Could Assist Voters With Disabilities

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An Oregon firm’s work to make ballots available in HTML could soon be another tool for states to make voting accessible for people with disabilities. StateScoop has more:

States may soon have another option for accessible ballots as an HTML ballot provider for 36 counties in Oregon considers service in new states.
Five Cedars Group, which creates downloadable HTML ballots for the blind and disabled, is undergoing certification in California and also considering expansion to Ohio, both of which have faced voting discrimination lawsuits related to accessibility. The move marks a pattern of states looking toward new technological capabilities to address compliance issues with the Help America Vote Act (HAVA), a law passed following the 2000 presidential election that ensures all voters have the ability to cast secret ballots privately and independently.
Five Cedars Group’s founder and President John Schmitt said his company hopes to address the needs of San Mateo County in California following California Council of the Blind’s 2015 lawsuit against the county for discriminatory exclusion by not providing alternatives to vote-by-mail paper ballots.

The company’s work focuses on taking existing ballot files and making them accessible for voters using assistive devices like screen readers:

The group’s ballots use definition files from counties across Oregon to create downloadable HTML ballots that work with multiple screen readers including Job Access With Speech (JAWS). Blind and vision-impaired voters can navigate the ballot using the tab and spacebar keys, receive instructions audibly using screen readers, and submit names for write-in candidates.
Each section is checked for over- or under-voting, and the ballot includes a summary page at the end, which the voter prints and sends back to the county in a return envelope, similar to how one would send in an absentee ballot.
This ballot format allows voters to use their own digital devices and assistive devices to vote, according to the Five Cedars Group website. The ballots are never sent back to a server, Schmitt said.
“On the surface it looks … really simple,” Schmitt said. “I mean it’s just a little bit of text and a little check box to make a choice. And it is simple, in that respect. That’s why screen readers work so well with it.”
Schmitt added that while the ballot itself is simple to navigate, “what’s behind that is pretty complex.”

By expanding the reach of the converter, ballots from more vendors can be made available:

The company converted their ballot generator within the last year to accept comma-separated value files from the Hart InterCivic voting system, which is used in states such as California and Ohio. Previously, the generator accepted only XML files.
The company can now also produce ballots in 10 different languages, a requirement for certification in California.

The resulting ballots can’t be machine counted but must be duplicated at the local level for tallying :

In Oregon, the HTML ballots are available to voters during active elections via a personal online registration page on Oregon’s registration site. Voters are matched with the appropriate ballot — of which there can be nearly 1,000 during primary elections — based on the voter’s registration address. This process might be different in other states where voting is not as centralized as it is in Oregon, Schmitt explained. Once the county receives the mailed ballot summaries, officials must translate the summaries into ballots that can be counted.
“The downside to our ballots is that they have to be [reformatted] at the county, because they’re not scannable,” Schmitt said. “They’re just somebody’s 8½-by-11 piece of paper that they just printed their choices on.”
Schmitt noted that every election process in the country has its own protocol for reformatting ballots, as this issue also applies to absentee ballots. To avoid a time-consuming manual process, the Five Cedars Group has capitalized on other voting manufacturer technology by printing unique barcodes paired with a random 7-digit number on each ballot summary.
Counties with ballot-on-demand printers can scan this barcode to print ballots that are pre-filled with the voter’s choices, Schmitt said. The seven-digit number acts as a protection that does not allow the same ballot to be transitioned over multiple times.

Schmitt said Oregon also uses these ballots for overseas voters, allowing them to download ballots potentially before they receive an absentee ballot in the mail prior to the election, which gives them more opportunity to mail the ballot back in time.

I’ll be interested to see if this service catches on in more jurisdictions; as more and more communities move to greater reliance on vote by mail, solutions like these are going to be increasingly important to voters with disabilities and the election officials who serve them. It’s good to see that service providers are looking for ways to bridge the gap for these voters so that they can continue to participate fully in the election process.

Stay tuned …

1 Comment on "New Downloadable HTML Ballots Could Assist Voters With Disabilities"

  1. Doug, we have been using HTML ballots in Oregon for a number of years now. Not only is it helpful for our vision impaired voters and our military and overseas voters, it is also useful for serving out-of-county voters that cannot get back to their home county to vote. We help the out-of-county voter bring up the correct ballot on a pad or computer where they mark and then print it. Then they place in in a provisional ballot return envelope,sign it, and hand it to an elections clerk. The clerk marks the envelope as received on time and sends the ballot, with tracking, to the voter’s residence county for tallying. This is possible because each county posts all of it’s ballot styles for all Oregon counties to access in both HTML and PDF.

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