Acquisitions

You ought to be in pictures

img0024.jpgA recent acquisition comes from the Academic Health Center’s Office of Communications. The 25 linear inch collection contains the photographs, contact sheets, and some negatives for the visual images used during the production of Health Sciences, a former news magazine of the AHC published from 1981-1995.

This collection is particularly useful in the fact that all of the images have been published. It is a common event to have a researcher trying to locate a photograph they saw elsewhere. This collection will hopefully act as a point of reference for some of those cases. The photographs are grouped according to the issue in which they were used. In most cases, a copy of the publication is included in the folder. Although the individual photographs are not well labeled, the context in which they were filed provides easily available identification information.

Unfortunately, one caveat of the collection is the undetermined copyright of the photographs. Although today’s photographic services contract includes the stipulation that the photographs and their copyright will belong to the University, it is unknown if that was the understanding when many of these pictures were taken.


Robert J. Gorlin papers

img0018.jpg Last week a small but valuable collection came into the project; the papers of the late Dr. Robert J. Gorlin. Dr. Gorlin, who passed away last summer at the age of 83, was a larger than life presence at the University of Minnesota for over fifty years. Dr. Gorlin was a Regents’ Professor in the School of Dentistry but also held numerous joint appointments in the Medical School. An international expert in oral and maxillofacial pathology, Dr. Gorlin identified more than 100 syndromes related to genetic causes and published over 600 articles and text books including Syndromes of the Head and Neck, the authoritative work in the field.

The collection is a half linear foot and consists primarily of correspondence, research notes, drafts of publications, and photographs. There are also several recordings of recent lectures Dr. Gorlin gave.

The materials come from the Gorlin family. Unfortunately, most of Dr. Gorlin’s office files were lost after his passing due to the space constraints faced by the department.


Updates on recent acquisitions

School of Nursing records, supplement
Eight more boxes have arrived from the Dean’s office bringing the total to 14 linear feet. It is all in need of reboxing and some foldering. There are perhaps a few more boxes to go. I’ve begun looking through the materials and have reboxed the first box and some of the second.

Board of Governors records
I finally had a chance to pull the previously accessioned material. It was half a linear foot and contains only material from 1984-1985. This is the final period of the construction of the hospital and most of the material is related to this event. Now I will be able to go through the recent BoG acquisition to see if these same materials are duplicated or if they are unique.

John Arnold papers
I received a small package containing a few folders of material related to Dr. John Arnold (retired) a former faculty member of the College of Veterinary Medicine and head of the Department of Veterinary Surgery and Radiology. Along with materials related to his leadership position in the College there is some information regarding his work with Seoul National University and veterinary programs in Iran during the 1970s.


School of Nursing records, supplement

collect004.jpgThe School of Nursing recently transferred a collection of administrative and programming records to University Archives. These materials will be added to the existing School of Nursing collection.

The records include files and correspondence from the two previous deans, Sandra Edwardson (1991-2004) and Ellen Fahy (1980-1990). Other administrative records include credentialing, grant reporting, and the proposal for establishing a Ph.D. program. Also included are files for the block nurse program, the Community-University Health Care Center (CUHCC), and work related to the Center for American Indians and GLBT Studies. In addition, materials related to the alumni association and the School of Nursing Diamond Jubilee (1984) are part of this transfer.

The collection is approximately 6 linear feet at its acquisition. The boxes are all labeled with content information at the folder level. The material is in good condition although it will need to be reboxed and hanging file folders removed. Further accruals are expected.

I’d like to commend the School of Nursing for taking a proactive approach to securing a permanent home for its records. The current dean, Connie Delaney, is a Fellow of the American College of Medical Informatics and is a past faculty member of the School of Library Science at the University of Iowa, so she understands the importance of preserving and using information.


Alpha Epsilon Iota records

collect003.jpgA recent acquisition to the archives project is the records for the Alpha Epsilon Iota women’s medical fraternity. In 1901 women medical students at the University opened the fifth national chapter of AEI that acted as a support organization by providing housing, social activities and fundraising. Ruth Boynton was an early alumna of AEI and later assisted the organization during the 1940s. During the increased enrollments of women in the medical school in the 1970s, the AEI had a difficult time maintaining its identity and holdings. In 1979 it sold its two properties at 524 & 528 Ontario St. SE. In 1982 the AEI split into two separate organizations, the AEI Foundation and the Minnesota Women Physicians. Proceeds from the sale of the properties helped to establish the AEI Foundation.

The collection is approximately 1 linear foot and contains AEI meeting minutes, incorporation documents, and records related to the sale of the fraternity’s houses and start up of the foundation. There is also a scrap book documenting social activities and news clippings of AEI students/alumni during the 1950s.

Pictured: AEI National Convention, Galveston, TX, 1950


Just short of dumpster diving

Last Friday I got word via a patron at University Archives that a prominent former professor and head of the Department of Surgery and Radiology in the College of Veterinary Medicine was moving out of his home and that several items of interest might be in danger of being discarded. The professor, now in his 90s, was a previous president of the Minnesota Veterinary Medical Association and a prominent veterinary surgeon who was often consulted for advice both locally and abroad.

I was able to leave a message with the family, but it was late on a Friday afternoon and the only number I had was a work number. The following Monday, a member of the family returned my call and said that they had saved a few items of interest, but unfortunately, a bulk of material had already been disposed of. They offered to send me what they had and would continue to keep an eye out for any other related materials. I thanked them and crossed my fingers for the possibility of more material.

The packages arrived today and sure enough, it was exactly what I thought it would be. A small (two folders) snapshot of his career at the University and his international consulting. It is small, but rich. Any further additions the family can provide will be beneficial, but sometimes we have to come to terms with being just a little too late at getting between the box and the dumpster.


Board of Governors records

I am pleased to announce the first major acquisition for the project, the University Hospitals Board of Governors records, 1975-1996. The BoG was established to be the fiscal agent for the University Hospitals. It disbanded after the sale of the hospitals in 1996. The collection consists of minutes for the Board of Governors and planning and finance committee reports. The material is a full run of the Board’s activities and will supplement a previous acquisition by University Archives that documents only activities in the 1980s.

collect001.jpgThe records were delivered to my office in 3-ring binders and await boxing. The collection is approximately 6 linear feet at its acquisition. The binders are all labeled with content and date information. The material is in good condition. No further accruals are expected.

When I saw the collection I immediately considered placing the binders into boxes and not foldering the material based on the MPLP method. However, upon closer inspection it would seem that the binders are much larger than the content they hold. By foldering the material, it would condense the collection into 5 or less linear feet. Space considerations, not just staff time, are another area of cost that must be considered. I will update you on my decision once the collection is processed.